Senior Document Controller - West Midlands

Key Responsibilities

Construction experience is required.

• Manage a team of 1-4 (as required) staff to deliver an exceptional administration and document management service to the project
• To prepare and agree plans to deliver the service
• To establish roles and responsibilities for Administrative team, working with relevant Functional Head(s)
• To be involved in the selection of the administrative team, retention of staff, personal development, training and appraisals

The team will manage:

• Administration and reception
• Ensure Effective communications systems are in place
• Document Control - A site (or other collaboration tool)
• Internal Document Management (master file hard copy and file server)
• Administrate Sharepoint email management system
• Co-ordinate and collate Project Reporting
• Monitoring/updating of the project business plan with the Project director/Project Leader
• Managing the Quality procedures for all Administrative and Document control activities
• Deliver Training to staff where required
• Manage the delivery of training for the project
• Deliver staff inductions to new staff, set up new starters as necessary
• Implementation and training for the Snagging & Defects tracking system using PDA system (Priority1)
• Liaise with relevant parties for production of the H&S File
• Office set up and management, facilities
• Community liaison and project branding
• Impact records
• Review procedures and systems and provide feed back

Key Skills

• Good technical ability
• Knowledge of collaboration tools and EDMS’s
• Good knowledge of construction processes
• Good communication, negotiation and persuasion skills
• Good presentation and facilitation skills
• Ability to manage, support, motivate and develop staff
• Can work under pressure and to timescales
• Can identify opportunities to build value

The position is for a minimum of 6 months to cover maternity leave ( extension possible on other projects )